A concise checklist to keep EU shipments moving with the upcoming customs changes.
Navigating customs successfully starts with accurate, complete data. For UK exporters shipping into the EU, the essentials remain unchanged: ensure commodity codes are valid, values are correctly declared, and origin statements reflect current rules. With the next phase of post‑Brexit changes approaching in 2025, investing in a single source of truth for product data is the best defence against delays. Create a standard operating procedure (SOP) that outlines how Commercial Invoices, Packing Lists and transport labels are generated. Include incoterms, EORI numbers for both parties, and broker contact details. Pre‑alert your broker with digital copies of paperwork before collection; this enables earlier validation and reduces the likelihood of last‑minute questions. Where possible, automate data feeds from your ERP so that the same fields drive labels, declarations and invoices. For returns and repairs, specify the correct customs regime to avoid unnecessary duties and taxes. If you regularly ship samples or low‑value consignments, consider schemes that streamline low‑value processing. Many exporters benefit from a master data cleanse: a short project to standardise HS codes, units of measure and product descriptions across the catalogue. Finally, train teams on red‑flag indicators: missing commodity codes, unclear descriptions, and mismatched values. Build a simple pre‑shipment checklist and make it a mandatory step. With these foundations in place, your goods flow more predictably, transit times improve, and customers experience fewer surprises at delivery.